COVID-19: Resources for Academic Administrators

Last updated on: March 8, 2022

For more general information related to COVID-19 and the University’s planning, we encourage you to visit the University’s COVID-19 web page.

Academic Human Resources (HR) Matters

The following memos have been posted and updates shared in relation to the University’s response to COVID-19. They have been organized by academic life cycle event.

COVID-19 Specific LOU

COVID-19 Related Flexibility and/or Accommodation

Recruitment

Immigration

For more information relative to Immigration, see COVID-19 Immigration & Travel Resources.

Course Evaluations

  • Course Evaluation Data for Academic Review Processes: COVID-19 (PDAD&C #13) (August 13, 2021): This memo provides information about an agreement between the University and UTFA concerning two matters relating to the use of course evaluations as part of the COVID-19 specific Letter of Understanding (COVID LOU)
  • 2020-21 Course Evaluation Data: COVID-19 (PDAD&C #4) (July 16, 2020): The University advises all Chairs, Academic Directors, and Deans reviewing course evaluation data for the purposes of PTR (Progress Through the Ranks), tenure, continuing status and promotion processes, and for the sessional lecturer advancement process, to consider course evaluation data in the context of the COVID-19 pandemic and significant changes made to course structures and delivery format.
  • Further to PDAD&C #57: Winter 2020 Course Evaluation Data: COVID-19 (PDAD&C #65) (April 16, 2020): The University has extended the deadline for faculty to opt out of the reporting of their course evaluations on Quercus and agreed to allow any faculty member or librarian to determine whether course evaluations for courses offered in the period March 20 to August 30, 2020, during which physical distancing measures were in place and in-person classes could not continue, may be relied on in any academic review process.
  • Winter 2020 Course Evaluation Data: COVID-19 (PDAD&C #57) (March 24, 2020): The University advises all Chairs, Academic Directors, and Deans reviewing course evaluation data for the purposes of PTR (Progress Through the Ranks), tenure, continuing status and promotion processes, and for the sessional lecturer advancement process, to consider course evaluation data in the context of the COVID-19 pandemic and significant changes made to course structures and delivery format.

Tenure

Continuing Status Review, Continuing Teaching Stream Faculty

Provision for Requesting Delay to Timeline for Academic Review in Response to COVID-19 (PDAD&C #56) (March 20, 2020)

The memo clarifies that any pre-continuing status faculty member may request a one-year delay in their timeline to continuing status on the grounds of the “serious personal circumstances beyond their control” associated with the current COVID-19 situation.

Permanent Status, Librarians

Provision for Requesting Delay to Timeline for Academic Review in Response to COVID-19 (PDAD&C #56) (March 20, 2020)

The memo clarifies that any pre-permanent status librarian may request a delay in the date of their review for permanent status on the grounds of the impact of the current COVID-19 situation.

Promotions

Submission of Promotion Files to Office of the Vice-Provost, Faculty & Academic Life (March 31, 2020)

Single Department Faculty Deans are asked to submit any promotion files electronically for approval.

Salary Administration / Merit Exercise (PTR/5%)

Workload

Workload Considerations During COVID-19 (PDAD&C #14) (August 13, 2021): The COVID-19 pandemic and related public health guidance and provincial legislation have had a significant impact on the responsibilities, workload, and professional activities of many faculty members and librarians. This memo reiterates the principles and considerations that should guide the assignment of workload in the context of the COVID-19 pandemic and provides highlights of an agreement with UTFA with respect to COVID-19 related workloads in the 2020-21 academic year.

Research

General Resources

  • Visit Principles for Research Recovery and Adaptation which identifies overarching implementation principles to guide the phased resumption of University research activities that have been impacted by the COVID-19 pandemic. This page is meant to inform and guide divisional and unit preparedness and planning efforts.
  • Visit the Coronavirus (COVID-19) Research FAQ (Division of the Vice-President, Research & Innovation) for continuously updated answers to the most common questions that researchers may have regarding the COVID-19 pandemic.
  • Consult the Resources for Researchers During the COVID-19 Pandemic (Centre for Research & Innovation Support) for a research resource hub, online training and events, updates, and quick tips.

Resources That May be of Particular Interest to Academic Administrators

Teaching

Visit the Centre for Teaching Support & Innovation website for up-to-date information and resources related to continuity planning, online teaching and learning, how to hold a vote to modify methods of evaluation, and online tests and exams.

COVID-19 Immigration & Travel Resources

This section last updated: December 16, 2021

COVID-19 Canadian Border and Entry Restrictions

Please note the University of Toronto is closed from December 22 to December 31, 2021, inclusive.  We will reopen on January 3, 2022. 

The Government of Canada’s response to the COVID 19 pandemic is rapidly evolving and may change at any time. The information below was updated on December 16, 2021. 

Effective December 15, 2021, the Public Health Agency of Canada is advising travellers, regardless of their vaccination status, to avoid non-essential travel internationally.  Omicron travel health notice

At this time, people who travel to Canada, regardless of citizenship, will need to follow additional testing and quarantine requirements

Here are links to the most recent information from the Canadian Government:

Until January 14, 2022, those travelling to Canada who are not fully vaccinated with a Health Canada or WHO vaccine may be permitted to enter but will be required to quarantine for 14 days.

Effective January 15, 2022, all foreign nationals must be fully vaccinated in order to enter Canada. This includes international students over the age of 18 and temporary foreign workers with valid work permits. Foreign nationals who are not fully vaccinated will be prohibited from entering Canada unless they fall under one of the limited exemptions, including some children under the age of 18, new permanent residents, and agricultural workers. Exempt unvaccinated travellers will continue to be subject to testing, quarantine, and other entry requirements.

A traveller is eligible to enter or return to Canada if they qualify as a fully vaccinated traveller. Check if you qualify to enter as a fully vaccinated traveller.

COVID Mandatory Quarantine

Fully vaccinated travellers who have been in any country other than Canada and the United States in the 14 days prior to entry to Canada may be selected for arrival testing. They must quarantine in a suitable place until they receive a negative test result. They may take public transportation (for example, connecting flights) to their place of quarantine.

The Government of Canada is increasing the number of fully vaccinated travellers being selected for testing to reach 100% of vaccinated travellers in the coming weeks.

Requirements for unvaccinated travellers remain unchanged at this time.

Here is a link to the most recent information from the Canadian Government regarding quarantine.

Returning Canadians

Canadian Citizens, Canadian permanent residents (PR), those registered under the Indian Act and protected people can travel to Canada even while the border may be closed to other foreign nationals.

If you are a Canadian PR returning to Canada, ensure your PR card is valid on the date you plan to return to Canada. Having an expired PR card will seriously complicate the process of re-entering Canada.

As of November 21, 2020, travellers to Canada must submit COVID-related information digitally. Use the ArriveCAN app to comply with the new mandatory requirements.

Before you plan your return, please check the most recent information about the border restrictions and entry requirements for Canadians.  See information from the Canadian Government for returning Canadians.

Non-Canadian U of T Faculty Returning to Canada

Individuals with a valid work permit (open or employer-specific) can return to Canada during the COVID 19 related border restrictions since their entry into Canada is considered essential since they hold a valid Canadian work permit and usually live in Canada. These individuals will need to follow all testing and quarantine requirements. 

All travellers, with limited exceptions, whether entering Canada by air or land, must use ArriveCAN to enter proof of vaccination, quarantine and travel information.

You should also present a letter that confirms you still hold the position listed on your work permit. The letter should be printed on letterhead and signed by your Chair, Dean, or the Dean’s designate. Please contact your department to obtain assistance with the letter.

As a reminder, all people returning to Canada must have a quarantine plan and be prepared to self-isolate if it is needed. The University of Toronto’s Faculty Relocation office provides Toronto-based resources you can use to create the isolation or quarantine plan you will enter in the ArriveCAN appSee more details about 14-day self-isolation.

If you must travel outside of Canada, you must travel with your valid passport, valid work permit, the signed final version of the re-entry letter printed on letterhead, and proof that you are fully vaccinated, and have a self-isolation plan.

Before you return to Canada, be sure to check the most recent information about the border restrictions: