Promotion from Associate Professor to Professor in the Teaching Stream

1 Policy & Templates

2 Application

This policy applies to:

  • “full-time continuing status teaching stream faculty members.”
  • “part-time teaching stream faculty members as of January 1, 2021.”

“For greater clarity, this policy does not apply to the following categories: contractually-limited term appointments….” (PPPTS, 2021, 5)

3 Timing

“Promotion to Professor [Teaching Stream] is not automatic, but it is expected that the majority of full-time teaching stream faculty at this University will attain this rank.” (PPPTS, 2021, 4)

4 Relevant Dates

The policy sets out two dates in respect of Promotion to Professor, Teaching Stream:

  • “Associate Professors, Teaching Stream may request that they be considered for promotion…on or before October 15” (PPPTS, 2021, 19)
  • Promotion is effective July 1. (PPPTS, 2021, 25)

This information is also presented visually in the following diagram:

Visual representation of the dates relative to promotion to Professor, Teaching Stream set out by the by the PPPTS, 2021.

5 Criteria for Promotion to Professor, Teaching Stream*

  • “Promotion to Professor, Teaching Stream will be granted on the basis of:
    • (1) excellent teaching,
    • (2) educational leadership and/or achievement, and
    • (3) ongoing pedagogical/professional development, sustained over many years,” (PPPTS, 2021, 6 — formatting and numbers added)
  • “Administrative or other service to the University and related activities will be taken into account in assessing candidates for promotion, but given less weight than the main criteria: promotion will not be based primarily on such service.” (PPPTS, 2021, 6)

* Please note that section 7 relates to the promotion to Associate Professor, Teaching Stream, not covered here.

5.1 Attributes of Excellent Teaching

  • “Excellent teaching may be demonstrated through a combination of excellent teaching skills, creative educational leadership and/or achievement, and innovative teaching initiatives, all in accordance with appropriate divisional guidelines.” (PPPTS, 2021, 8)
  • “Teaching includes lecturing, activity in seminars and tutorials, individual and group discussion, laboratory teaching, thesis and/or research supervision, and any other means by which students derive educational benefit.” (PPPTS, 2021, 8)
  • “Teaching effectiveness is demonstrated by the degree to which the candidate for promotion is able to stimulate and challenge the intellectual ability of students, to communicate academic material including professional knowledge effectively, and to maintain a mastery of his or her subject areas. It also involves maintaining accessibility to students, and the ability to influence the intellectual and scholarly development of students.” (PPPTS, 2021, 8)

5.2 Attributes of Educational Leadership and/or Achievement

“Sustained over many years, educational leadership and/or achievement is often reflected in teaching- related activities that show significant impact in a variety of ways, for example: through enhanced student learning; through creation and/or development of models of effective teaching; through engagement in the scholarly conversation via pedagogical scholarship, or creative professional activity; through significant changes in policy related to teaching as a profession; through technological or other advances in the delivery of education in a discipline or profession.” (PPPTS, 2021, 9)

5.3 Ongoing Pedagogical/Professional Development

“Evidence of continuing future pedagogical/professional development may be demonstrated in a variety of ways, e.g., discipline-based scholarship in relation to, or relevant to, the field in which the faculty member teaches, participation at, and contributions to, academic conferences where sessions on pedagogical research and technique are prominent, teaching-related activity by the faculty member outside of his or her classroom functions and responsibilities, and professional work that allows the faculty member to maintain a mastery of his or her subject area in accordance with appropriate divisional guidelines.” (PPPTS, 2021, 10)

6 Process

6.1 Annual Preliminary Consideration for Promotion

“Each year the Department Chair will place before the Promotions Committee for preliminary consideration the names of all part-time Assistant Professors, Teaching Stream with continuing appointments and all Associate Professors, Teaching Stream in the Department, together with their curricula vitae. The Committee will advise the Chair as to which faculty members should receive more detailed consideration for promotion.” (PPPTS, 2021, 18)

6.2 First Level of Review

  • “There will normally be a single departmental Promotions Committee to review candidates for promotion in the teaching stream and in the tenure stream.” (PPPTS, 2021, 17)
  • There should be at least five members. (PPPTS, 2021, 17)
    • However, it is critical to note: in the case of the review of teaching stream faculty members, the Committee cannot include faculty at the rank of Associate Professor in either stream. (PPPTS, 2021, 17)
    • “the membership of the Promotions Committee considering a teaching stream candidate will consist of at least five tenured or continuing status faculty at the rank of Professor, and/or Professor, Teaching Stream, with at least one faculty member at the rank of Professor, Teaching Stream.” (PPPTS, 2021, 17)
      • “Until a sufficient number of teaching stream faculty members have attained this rank, this requirement shall be waived and the full committee shall be constituted by five (5) tenured faculty at the rank of Professor.” (PPPTS, 2021, footnote 1)

6.3 Second Level of Review

  • In Multi-Department Faculties, files of faculty who are recommended for promotion proceed to a Decanal/Tri-Campus Decanal Committee.
  • In Single-Department Faculties, files of faculty who are recommended for promotion proceed to the Vice-Provost, Faculty & Academic Life.

7 Elements of the Promotion File

7.1 CV

See PPPTS, 2021, 14.

7.2 Dossier

  • “The dossier should include a statement of teaching interests and teaching philosophy, and teaching awards received, if any. The dossier should also include a list of all courses taught by the candidate during at least the preceding five years and a description of teaching methods and samples of course outlines, where appropriate. If the candidate has had major responsibility for the design of a course, this should be stated. A list of students whose research work has been supervised should be included, together with their thesis topics and the dates of the period of supervision.” (PPPTS, 2021, 13)
  • “Documentation may include, but is not limited to, publications in a variety of media including but not limited to, scholarly and professional journals, non-peer-reviewed or lay publications, books, CDs, online publications, invited lectures and presentations given at conferences, design of and contribution to academic websites, examples of professional work, and any other evidence of professional development.” (PPPTS, 2021, 13)
  • See also Faculty Guidelines on the Evaluation of Teaching.

7.3 Assessment of the Promotion Criteria: External Referees

  • “Confidential written assessments of the candidate’s teaching, educational leadership and/or achievement, and ongoing pedagogical/professional development, should be obtained from specialists in the candidate’s field from outside the University and whenever possible from inside the University.” (PPPTS, 2021, 11)
  • The candidate will be invited to nominate several external referees.” (PPPTS, 2021, 11 – emphasis added)
  • “The Dean or Chair and the Promotions Committee (see paragraph 20) will whenever possible add to the list of referees and where possible these should include at least one referee suggested by the candidate and one referee suggested by the Promotions Committee.” (PPPTS, 2021, 11, emphasis added)
  • “These referees should be invited to assess the candidate’s work against the Divisional Guidelines and advise whether or not the candidate’s work demonstrates (1) the achievement of excellent teaching, (2) educational leadership and/or achievement, and (3) ongoing pedagogical/professional development, sustained over many years.” (PPPTS, 2021, 11 — numbers added)

7.4 Written Assessments of Teaching Effectiveness

  • “Written assessments of the candidate’s teaching effectiveness will be prepared, in accordance with guidelines approved for the relevant department or division, and presented to the Promotions Committee. These guidelines specify the manner in which the division will provide the committee with evidence from the individual’s peers and from students, and will offer the candidate the opportunity to supplement his or her file.” (PPPTS, 2021, 11)
  • These normally include: teaching observation(s), solicited student letters; Teaching Evaluation Committee Report. See your Faculty Guidelines on the Evaluation of Teaching.

8 Responsibility for Compiling Documentation

  • “The fullest possible documentation should be made available to the Promotions Committee for each candidate to be given detailed consideration (see paragraphs 18 and 19).” (PPPTS, 2021, 13)
  • “The responsibility for assembling the documents will be taken by the Chair of the department in multi-department divisions, otherwise by the Dean of the Faculty.” (PPPTS, 2021, 13)

9 Informing Candidates

“Each candidate who was given detailed consideration by the Departmental Promotions Committee will be informed by the Chair of the Department of the recommendation in his or her case. Candidates who received detailed consideration and who were not recommended for promotion will be given the reasons. If the Chair did not accept a positive recommendation from the Promotions Committee, the candidate shall be informed of this fact.” (PPPTS, 2021, 22)

10 Appeal Procedures

See PPPTS, 2021, 26, 27.