Promotion from Associate Professor to Professor in the Tenure Stream

1 Policy and Templates

2 Application

“This policy applies to both full and part-time teaching staff” (PPP, 1980, 6)

3 Timing

“Promotion to Professor is not automatic, but it is expected that the majority of full-time tenured faculty at this University will continue to attain this rank.” (PPP, 1980, 7)

4 Relevant Dates

The policy sets out two dates in respect of Promotion to Professor:

  • “Associate Professors may request that they be considered for promotion…on or before October 15” (PPP, 1980, 21)
  • Promotion is effective July 1. (PPP, 1980, 27)

This information is also presented visually in the following diagram.

Visual representation of the dates relative to promotion to Professor in the tenure stream set out by the by the PPP, 1980.

5 Criteria for Promotion to Professor*

  •  “The successful candidate for promotion will be expected to have established
    1. a wide reputation in his or her field of interest
    2. to be deeply engaged in scholarly work, and
    3. to have shown himself or herself to be an effective teacher.” (PPP, 1980, 7 — formatting and numbers added)
  • “These are the main criteria. However, either excellent teaching alone or excellent scholarship alone, sustained over many years, could also in itself justify eventual promotion to the rank of Professor. Administrative or other service to the University and related activities will be taken into account in assessing candidates for promotion, but given less weight than the main criteria: promotion will not be based primarily on such service. Promotion to Professor is not automatic, but it is expected that the majority of full-time tenured faculty at this University will continue to attain this rank.” (PPP, 1980, 7)

* Please note that section 8 relates to the promotion to Associate Professor, not covered here.

5.1 Attributes of Scholarship

  • “Scholarly activities to be considered in promotion decisions include research work and certain kinds of professional or artistic activity. Successful research leads to the advancement of knowledge through contributions of an original nature. It is expected that it will be communicated through the publication of books, articles, papers, reviews and other scholarly works. Creative work in professional and artistic fields may be expressed in other ways: these may include, for example, original architectural or engineering design, important artistic contributions, and original techniques in clinical or professional areas. In every case, evidence of originality and importance to the field is sought.” (PPP, 1980, 11a)

5.2 Attributes of Good Teaching

  • “Teaching includes lecturing, activity in seminars and tutorials, individual and group discussion, laboratory teaching, and any other means by which students derive educational benefit. Teaching effectiveness is demonstrated by the degree to which the candidate for promotion is able to stimulate and challenge the intellectual ability of students, to communicate academic material effectively, and to maintain a mastery of his or her subject areas. It also involves maintaining accessibility to students, and the ability to influence the intellectual and scholarly development of students.” (PPP, 1980, 12a)

5.3 Attributes of Service

  • “Service to the University means primarily administrative or committee work within the University. Consideration will also be given to activities outside the University which further the scholarly and educational goals of the University. Such activities might include service to professional societies directly related to the candidate’s discipline, continuing-education activities, work with professional, technical or scholarly organizations or scholarly publications, and membership on or service to governmental committees and commissions. Outside activities are not meant to include general service to the community unrelated to the candidate’s scholarly or teaching activities however praiseworthy such service may be.” (PPP, 1980, 13a)

6 Process

6.1 Annual Preliminary Consideration for Promotion

  • “Each year the Department Chairman will place before the Promotions Committee for preliminary consideration the names of all Associate Professors in the Department, together with their curricula vitae. The Committee will advise the Chairman as to which staff members should receive more detailed consideration for promotion.” (PPP, 1980 20)

6.2 First Level of Review

  • “There will be no fewer than 5 members of the academic staff on Departmental Promotions Committees. Normally the Chairman of the Promotions Committee will be the Chairman of the department or his or her designate.” (PPP, 1980, 19)
  • “A committee member who is being considered for promotion will withdraw from that part of any meeting in which he or she is being discussed.” (PPP, 1980, 19)
  • “The membership of the Promotions Committee will be made known to the academic staff of the Department and where possible should change in membership over the years.” (PPP, 1980, 19)
  • “In non-departmental divisions the Promotions Committee will be augmented by the appointment of a non-voting assessor appointed by the Vice-President and Provost.” (PPP, 1980, 19)

6.3 Second Level of Review

  • In Multi-Department Faculties, files of faculty who are recommended for promotion proceed to a Decanal-level/Tri-campus Decanal Committee.
  • In Single-Department Faculties, files of faculty who are recommended for promotion proceed to the Vice-Provost, Faculty & Academic Life.

7 Elements of the Promotion File

7.1 CV

  • See PPP, 1980, 16.

7.2 Dossiers

7.3 Assessment of Scholarship

  • “The candidate is responsible for providing copies of his or her published work, and giving information about non-written work in an appropriate form, to the Chairman or Dean, who should arrange for its assessment by specialists in the candidate’s field. The candidate may choose to provide unpublished work and work in progress for consideration but such work will not be communicated without the candidate’s permission to those not involved within the University in the promotion decision” (PPP, 1980, 11b)

7.3.1 External Referees

  • “Confidential written assessments of the candidate’s work should be obtained from specialists in the candidate’s field from outside the University and whenever possible from inside the University” (PPP, 1980, 11b)
  • “The candidate will be invited to nominate several external referees.” (PPP, 1980, 11b)
  •  “The Dean or Chairman will solicit letters from at least three external referees and where possible these should include at least one referee suggested by the candidate and one referee suggested by the Promotions Committee” (PPP, 1980, 11b – emphasis added.)

7.3.2 Internal Assessments

  • “Confidential written assessments of the candidate’s work should be obtained from specialists in the candidate’s field from outside the University and whenever possible from inside the University” (PPP, 1980, 11b)

7.4 Assessment of Teaching

  • “Written assessments of the candidate’s teaching effectiveness will be prepared, in accordance with guidelines approved for the relevant department or division, and presented to the Promotions Committee.” (PPP, 1980, 12b)
  • See your Faculty Guidelines on the Evaluation of Teaching.

7.5 Assessment of Service

  •  “When appropriate, written assessments of the candidate’s service to the University and to learned societies or professional associations which relate to the candidate’s academic discipline and scholarly or professional activities will be prepared and presented to the Promotions Committee. When a candidate for promotion is or has been cross-appointed, assessments will be sought from all of the divisions in which the candidate has served and should be taken fully into account by the Promotions Committee.” (PPP, 1980, 13b)

8 Responsibility for Compiling Documentation

  • “The responsibility for assembling the documents will be taken by the Chairman of the department in multidepartment divisions, otherwise by the dean of the Faculty.” (PPP, 1980, 15)

9 Informing Candidates

  • “Each candidate who was given detailed consideration by the Departmental Promotions Committee will be informed by the Chairman of the Department  of the recommendation in his or her case. Candidates who received detailed consideration and who were not recommended for promotion will be given the reasons. If the Chairman did not accept a positive recommendation from the Promotions Committee, the candidate shall be informed of this fact.” (PPP, 1980, 24)

10 Appeal Procedures

  • See PPP, 1980, 28 and 29.