University of Toronto

Office of the Vice-Provost, Faculty & Academic Life

Programming for Academic Administrators & Staff

Assessment of Teaching in Tenure, Continuing Status, and Promotion Reviews for Chairs, Directors, and Members of Teaching Evaluation Committees – UTSC

Description: The evaluation of teaching is a critical element in the tenure, continuing status, and promotion reviews. Led by the Office Vice-Provost Faculty & Academic Life and the Office of the Vice Principal Academic & Dean, this is a substantive session on the evaluation of teaching effectiveness that will help those engaged in these reviews to conduct their work in a fair and robust way. Experienced faculty will be on hand to talk through the process and how to handle complex situations. A light lunch will be served.

Who should attend: Chairs, Directors, Associate Chairs Vice/Associate Deans, faculty serving on committees

Date: December 13, 11:30am-1:00pm

Location: Room 318, Instructional Centre, UTSC

Register now

 

 

Advancement Process for Sessional Lecturers

Description: This session will provide Chairs, Directors, Associate Chairs Vice/Associate Deans, and Administrative Staff responsible for the administration of CUPE 3902 Unit 3 appointments with the necessary information to manage and conduct the processes for advancement to Sessional Lecturer II, and advancement to Sessional Lecturer III.

Who should attend: Chairs, Directors, Associate Chairs Vice/Associate Deans, and Administrative Staff

Date: Friday, January 24, 12:00-2:00 (presentation), 2:00-2:30 (extra time for questions)

Location: IC 318, 1095 Military Trail, UTSC

Register now

 

 

Managing Teaching Assistants and Sessional Lecturers

Description: With the new academic year under way, this session will provide Chairs, Directors, Associate Chairs, Vice/Associate Deans, TA Coordinators, and Administrative Staff responsible for the administration of CUPE 3902 appointments with the tools and information necessary for managing employees under the CUPE 3902 Unit 1 and Unit 3 Collective Agreements. Topics will include: performance management, accommodation, workload, leaves, and all other relevant processes under the Collective Agreements for the duration of an employee’s contract.

Who should attend: Chairs, Directors, Associate Chairs Vice/Associate Deans, and Administrative Staff

Date: Friday, February 14, 12:00-2:00 (presentation), 2:00-2:30 (extra time for questions)

Location: Arts & Administration Building, Room AA160, 1265 Military Trail, UTSC

Register now

 

 

Hiring TAs, Course Instructors, and Sessional Lecturers

Description: This session will provide Chairs, Directors, Associate Chairs, TA Coordinators, and Administrative Staff responsible for the administration of CUPE 3902 appointments with the tools and information necessary for posting, hiring, and filling positions under the CUPE 3902 Unit 1 and Unit 3 Collective Agreements. Topics will include: subsequent appointment assignments, job security commitments, timelines, job postings, and navigating the hiring criteria.

Who should attend: Chairs, Directors, Associate Chairs Vice/Associate Deans, and Administrative Staff

Date: Thursday, March 12, 12:00-2:00 (presentation), 2:00-2:30 (extra time for questions)

Location: Catalyst Centre, EV151/152, 1065 Military Trail, UTSC

Register now

 

 

 

Contracts & Agreements

Description: Deans, Chairs, and Directors often find themselves working with contracts. This session is designed to help academic administrators understand the risks of signing contracts, interpret legal terms, and confidently handle the business aspects of running a Unit. Presenters will provide details of the contracts policy and guidelines, and explore case studies and discuss common pitfalls.

Who should attend: Chairs, Directors and supporting staff working on contracts and agreements

Date: February 11, 2020, 12:00-2:00

Location: Governing Council Chamber, Simcoe Hall

Register now

 

 

Academic HR Sessions for AAAs

Description: The Chair/Director is responsible for leading the following types of reviews:

  • Interim & Tenure Reviews
  • Promotion in the Tenure Stream
  • Probationary & Continuing Status
  • Promotion in the Teaching Stream

 

The Office of the Vice-Provost, Faculty & Academic Life offers a full day of programming on all of these types of reviews at each campus. The day, grouped into four sessions by the topic areas above, is intended to provide Unit Heads with an overview of the assessment process for each type of review, what materials to gather to support the review, and key strategies for success. The sessions will help Chairs & Directors run fair and robust reviews and avoid common pitfalls.

Who should attend: Chairs/Directors with upcoming reviews. You may register for the full day, or just for the sessions applicable to you.

St. George 

  • February 28, 2020, 9:00am-4:30pm
  • Governing Council Chamber, Simcoe Hall

Register now

UTM

  • February 7, 2020, 9:00am-4:30pm
  • Principal’s Boardroom, DV 3214

Register now

UTSC

  • April 3, 2020, 9:30-4:00pm
  • EV151/152, Environmental Science and Chemistry Building

Register now

 

 

Recruitment & Hiring for AAAs

Description: A Unit’s ability to hire the best possible candidates for academic positions can depend on effective management of the recruitment process. This session, for Chairs/Directors and supporting staff, is intended to provide information about the following topics that are critical to the success of this process:

  • Recruitment plan
  • Job ads
  • Immigration considerations
  • Appointment files
  • Search reports

Who should attend: Chairs/Directors and Administrative Staff who support hiring/recruitment

St. George 

  • May 20, 2020, 12:00-2:00
  • Governing Council Chamber, Simcoe Hall (A light lunch will be served)

Register now

UTM

  • May 21, 2020, 12:00-2:00
  • Davis Building, Room 3214, UTM (A light lunch will be served)

Register now

UTSC

  • May 26, 2020, 12:00-2:00
  • Arts & Administration Building, Room 160, UTSC (A light lunch will be served)

Register now

 

 

Retreat for New Academic Administrators

Description: The AAA Retreat is intended for newly appointed academic administrators. The goals are to:

  • Clarify responsibilities and expectations of academic administrators appointed under the Policy on Appointment of Academic Administrators (2003)
  • Provide strategies to address some of the key tasks and challenges that new academic administrators may face in their first months in the role
  • Offer information about contacts and resources that will provide support to academic administrators throughout their term

Materials from the 2019 Retreat have been archived, but we are happy to share copies with 2019 participants. Please contact vpfal.prof.dev@utoronto.ca to let us know which materials would be of interest to you.

Who should attend: Academic administrators beginning their term on or around July 1, 2020 and anyone who missed the 2019 Retreat.

Dates: last week of June (details to come)