COVID-19: Resources for Academic Administrators
Last updated on: September 30, 2020
For more general information related to COVID-19 and the University’s planning, we encourage you to visit the University’s COVID-19 web page.
You may wish to review the following:
- Memo re: Return to Campus (July 27, 2020)
- Memo re: Policy on Non-Medical Masks or Face Coverings (August 10, 2020)
- Guidelines: Joint Provostial and Human Resources Guideline on Non‐Medical Masks (Draft) (August 10, 2020)
Academic HR Matters
The following memos have been posted and updates shared in relation to the University’s response to COVID-19. They have been organized by academic life cycle event.
Considering the Impact on Faculty and Librarians of Caregiving Responsibilities During COVID-19
- Best Practices for Virtual Faculty Interviews (September 30, 2020)
- Email concerning Academic Searches in the Context of COVID-19 (March 16, 2020)
- Additional Immigration Considerations (PDAD&C #62) (April 7, 2020): Further to the memo of March 23, 2020, which provided advice on the Impact of Temporary Travel Restrictions Resulting from COVID-19, there is additional immigration advice relevant to visiting faculty appointments and post-doctoral fellows. All academic units are to put on hold plans to invite visiting professors to the University of Toronto in light of the current COVID-19 pandemic.
- Impact of Temporary Travel Restrictions Resulting from COVID-19 (March 23, 2020): The federal government has imposed travel restrictions impacting foreign nationals in Canada and those intending to travel to Canada as part of its efforts to manage the COVID-19 pandemic.
- 2020-21 Course Evaluation Data: COVID-19 (PDAD&C #4) (July 16, 2020 ): The University advises all Chairs, Academic Directors, and Deans reviewing course evaluation data for the purposes of PTR (Progress Through the Ranks), tenure, continuing status and promotion processes, and for the sessional lecturer advancement process, to consider course evaluation data in the context of the COVID-19 pandemic and significant changes made to course structures and delivery format.
- Further to PDAD&C #57 re: Winter 2020 Course Evaluation Data: COVID-19 (PDAD&C #65) (April 16, 2020): The University has extended the deadline for faculty to opt out of the reporting of their course evaluations on Quercus and agreed to allow any faculty member or librarian to determine whether course evaluations for courses offered in the period March 20 to August 30, 2020, during which physical distancing measures were in place and in-person classes could not continue, may be relied on in any academic review process.
- Winter 2020 Course Evaluation Data: COVID-19 (PDAD&C #57) (March 24, 2020): The University advises all Chairs, Academic Directors, and Deans reviewing course evaluation data for the purposes of PTR (Progress Through the Ranks), tenure, continuing status and promotion processes, and for the sessional lecturer advancement process, to consider course evaluation data in the context of the COVID-19 pandemic and significant changes made to course structures and delivery format.
- Provision for Requesting Delay to Timeline for Academic Review in Response to COVID-19 (PDAD&C #56) (March 20, 2020): The memo clarifies that any pre-tenure faculty member may request a one-year delay in their timeline to tenure on the grounds of the “serious personal circumstances beyond their control” associated with the current COVID-19 situation.
- Modification to the Tenure Committee Meeting Protocols In Response to COVID-19 (PDAD&C #52) (March 16, 2020): The University and UTFA have reached an agreement on an important change to the tenure committee meeting protocols.
- Circulating Tenure Files: The Office of the Vice-Provost, Faculty & Academic Life has provided the following guidance to units on making tenure dossiers available to Tenure Committee members. Visit this page for all materials.
Continuing Status Review, Continuing Teaching Stream Faculty
The memo clarifies that any pre-continuing status faculty member may request a one-year delay in their timeline to continuing status on the grounds of the “serious personal circumstances beyond their control” associated with the current COVID-19 situation.
Permanent Status, Librarians
The memo clarifies that any pre-permanent status librarian may request a delay in the date of their review for permanent status on the grounds of the impact of the current COVID-19 situation.
Single Department Faculty Deans are asked to submit any promotion files electronically for approval.
Salary Administration / Merit Exercise (PTR/5%)
- Further to PDAD&C #58 re: Faculty and Librarian Performance Evaluation and Merit Process for 2019-20 (PTR/5% Merit) (PDAD&C #61) (March 31, 2020): This new memo is provided to clarify PDAD&C #58 concerning the extension of PTR timelines. It asks that Faculties communicate their own internal deadlines ASAP and provide a one-month to two-month extension to faculty in submitting their activity reports, as is appropriate in their local circumstances.
- Faculty and Librarian Performance Evaluation and Merit Process for 2019-20 (PTR/5% Merit) (PDAD&C #58) (March 25, 2020): The Provost and the Deans have agreed to extend the annual performance evaluation process for faculty members and librarians by two months in consideration of the current COVID-19 situation.
This memo extends the deadline to apply for the Special Retirement Program, which was first announced in PDAD&C #26, to April 15, 2020 (original deadline was April 1, 2020).
- Visit Principles for Research Recovery and Adaptation which identifies overarching implementation principles to guide the phased resumption of University research activities that have been impacted by the COVID-19 pandemic. This page is meant to inform and guide divisional and unit preparedness and planning efforts.
- Visit the Coronavirus (COVID-19) Research FAQ (Division of the Vice-President, Research & Innovation) for continuously updated answers to the most common questions that researchers may have regarding the COVID-19 pandemic.
- Consult the Resources for Researchers During the COVID-19 Pandemic (Centre for Research & Innovation Support) for a research resource hub, online training and events, updates, and quick tips.
Resources That May be of Particular Interest to Academic Administrators
- Memo re: A COVID-19 Response Resource for the University of Toronto and Affiliated Institutions March 24, 2020): The University has received many offers from faculty who wish to offer research capacity, engineering expertise, materials, labs, and access to infrastructure, in support of addressing the challenges posed by COVID-19. This memo provides points of contact for those who would like to contribute to this important effort.
- COVID-19 Response Resource: This secure SharePoint site is an online platform for faculty to share research expertise, materials, and infrastructure in support of COVID-19 response efforts.
Visit the Centre for Teaching Support & Innovation website for up-to-date information and resources related to continuity planning, online teaching and learning, how to hold a vote to modify methods of evaluation, and online tests and exams.