University of Toronto

Office of the Vice-Provost, Faculty & Academic Life

COVID-19: Resources for Academic Administrators

Last updated on: May 20, 2020

For more general information related to COVID-19 and the University’s planning, we encourage you to visit the University’s COVID-19 web page.

Academic HR Matters

The following memos have been posted and updates shared in relation to the University’s response to COVID-19. They have been organized by academic life cycle event.


Email concerning Academic Searches in the context of COVID-19 (date: March 16, 2020)


  • Additional Immigration Considerations (PDAD&C #62) (date: April 7, 2020)Further to the memo of March 23, 2020, which provided advice on the Impact of Temporary Travel Restrictions Resulting from COVID-19, there is additional immigration advice relevant to visiting faculty appointments and post-doctoral fellows. All academic units are to put on hold plans to invite visiting professors to the University of Toronto in light of the current COVID-19 pandemic.

Course Evaluations

  • Further to PDAD&C #57 re: Winter 2020 Course Evaluation Data: COVID-19 (PDAD&C #65) (April 16, 2020)The University has extended the deadline for faculty to opt out of the reporting of their course evaluations on Quercus and agreed to allow any faculty member or librarian to determine whether course evaluations for courses offered in the period March 20-August 30, 2020, during which physical distancing measures were in place and in-person classes could not continue, may be relied on in any academic review process
  • Winter 2020 Course Evaluation Data: COVID-19 (PDAD&C #57) (date: March 24, 2020)The University advises all Chairs, Academic Directors, and Deans reviewing course evaluation data for the purposes of PTR (Progress Through the Ranks), tenure, continuing status and promotion processes, and for the sessional lecturer advancement process, to consider course evaluation data in the context of the COVID-19 pandemic and significant changes made to course structures and delivery format.


  • Circulating Tenure FilesThe Office of the Vice-Provost, Faculty & Academic Life has provided the following guidance to units on making tenure dossiers available to Tenure Committee members. Visit this page for all materials.

Continuing Status Review, Continuing Teaching Stream Faculty

Provision for Requesting Delay to Timeline for Academic Review in Response to COVID-19 (PDAD&C #56) (date: March 20, 2020)

The memo clarifies that any pre-continuing status faculty member may request a one-year delay in their timeline to continuing status on the grounds of the “serious personal circumstances beyond their control” associated with the current COVID-19 situation.

Permanent Status, Librarians

Provision for Requesting Delay to Timeline for Academic Review in Response to COVID-19 (PDAD&C #56) (date: March 20, 2020)

The memo clarifies that any pre-permanent status librarian may request a delay in the date of their review for permanent status on the grounds of the impact of the current COVID-19 situation.


Submission of Promotion Files to Office of the Vice-Provost, Faculty & Academic Life (date: March 31, 2020)

Single Department Faculty Deans are asked to submit any promotion files electronically for approval.

Salary Administration / Merit Exercise (PTR/5%)


Extension to Deadline to Apply to Special Retirement Program (PDAD&C #55) (date: March 18, 2020)

This memo extends the deadline to apply for the Special Retirement Program, which was first announced in PDAD&C #26, to April 15, 2020 (original deadline was April 1, 2020).


General Resources

  • Visit Principles for Research Recovery and Adaptation which identifies overarching implementation principles to guide the phased resumption of University research activities that have been impacted by the COVID-19 pandemic. This page is meant to inform and guide divisional and unit preparedness and planning efforts.
  • Visit the Coronavirus (COVID-19) Research FAQ (Division of the Vice-President, Research & Innovation) for continuously updated answers to the most common questions that researchers may have regarding the COVID-19 pandemic.
  • Consult the Resources for Researchers During the COVID-19 Pandemic (Centre for Research & Innovation Support) for a research resource hub, online training & events, updates, and quick tips.

Resources that may be of particular interest to academic administrators

  • COVID-19 Response ResourceThis secure SharePoint site is an online platform for faculty to share research expertise, materials & infrastructure in support of COVID-19 response efforts.


Visit the Centre for Teaching Support & Innovation website for up-to-date information and resources related to continuity planning, online teaching and learning, how to hold a vote to modify methods of evaluation, and online tests & exams.