University of Toronto

Office of the Vice-Provost, Faculty & Academic Life

Promotion to Full Professor

The information on this site provides guidance about the promotion to full professor process at the University of Toronto. For complete details, refer to the policies referenced below. The policies are binding and take precedence over the information provided here.

Policy and Procedures Governing Promotions
Administrative Guidelines on Promotions

Key Considerations: Promotion from Associate to Full Professor in the Tenure Stream (PDF)

On this page:

Promotions Committees

1. Chair or Dean should establish the promotions committee in September
2. No fewer than five members of the academic staff on departmental promotions committees
3. In Single Department Faculties the promotions committee will be augmented by a Provostial Assessor
4. Normally the Chair of the promotions committee will be the Chair or Dean of the unit, or his/her designate.
5. Each year the departmental committee reviews the names and CVs of all Associate Professors

  • Committee selects those for further consideration.
  • Associate Professors may request consideration (October 15th)
  • Documentation is assembled for each candidate.

6. Committee recommends promotions to Chair/Dean.
7. Chair/Dean informs candidates of committee’s decision.
8. In MDF, Chairs forwards recommendation to Dean for consideration by appropriate committee:-

  • Decanal Promotions Committee.
  • Tri-campus Decanal Promotions Committee
  • Tri-campus FAS Decanal Promotions Committee

Material for Consideration

1. Chair’s Report – recommending promotion and responding to statements in dossier
2. CV – academic history, scholarly and/or creative professional work, courses taught, administrative positions.
3. Internal Assessments – Full Professors with expertise in field (drawn from department and other divisions where the candidate is cross-appointed)
4. External Assessments – minimum of 3 :  Full Professors (1 nominated by candidate).
5. Teaching Evaluation – prepared by Internal Teaching Committee and should follow the Faculty Guidelines for the Evaluation of Teaching Activities

  • classroom visit
  • assessment of course evaluations
  • student opinion

Criteria for promotion

  • The successful candidate for promotion will be expected to have established a wide reputation in his or her field of interest, to be deeply engaged in scholarly work, and to have shown himself or herself to be an effective teacher.
  • Either excellent teaching alone or excellent scholarship alone, sustained over many years, could also       [ … ] justify [ … ] promotion’.
  • Administrative or other service [ … ] will be taken into account [ … ] but given less weight than the main criteria.

Attributes of Scholarship

Scholarly activities to be considered in promotion decisions include research work and certain kinds of professional or artistic activity. Successful research leads to the advancement of knowledge through contributions of an original nature. It is expected that it will be communicated through the publication of books, articles, papers, reviews and other scholarly works. Creative work in professional and artistic fields may be expressed in other ways (para 11a). In every case, evidence of originality and importance to the field is sought.

Assessment of Scholarship

  • The candidate’s publications or other evidence must be evaluated [ … ]. Confidential written assessments of the candidate’s work should be obtained from specialists in the candidate’s field from outside the University and whenever possible from inside the University.
  • 3 external referees (one nominated by candidate, one nominated by committee)
  • The external referees will be asked to compare the candidate’s contributions with those of persons at a comparable stage in their careers.

Attributes of Good Teaching

Teaching effectiveness is demonstrated by the degree to which the candidate for promotion is able to stimulate and challenge the intellectual ability of students, to communicate academic material effectively, and to maintain a mastery of his or her subject areas. It also involves maintaining accessibility to students, and the ability to influence the intellectual and scholarly development of students.

Assessment of Teaching

Written assessments of the candidate’s teaching effectiveness will be prepared, in accordance with divisional guidelines. These guidelines specify the manner in which the division will provide the committee with evidence from the individual’s peers and from students, and will offer the candidate the opportunity to supplement his or her file.

Attributes of Service

Service to the University means primarily administrative or committee work within the University. Consideration will also be given to activities outside the University which further the scholarly and educational goals of the University.

Assessment of Service

Written assessments of the candidate’s service to the University and to learned societies or professional associations which relate to the candidate’s academic discipline and scholarly or professional activities will be prepared and presented to the Promotions Committee.

Teaching Dossier

  • Philosophy of teaching
  • Courses taught
    • Course outlines, materials, bibliographies, assessments etc
  • Supervision of students
  • Evaluation of teaching
    • Student evaluations
    • Peer review of teaching
    • Letters from students
  • Teaching awards